As a dedicated administrator, teacher, speech-language therapist, or counselor, you have likely been exhausted trying to manually coordinate care for students needing extra support, often playing phone tag and faxing documents between schools, parents, and external service providers.

Now there is a way for you to collaborate with a special education student’s care team across school and community, seamlessly exchanging important documents and discussions, all in one place.

Welcome to eCare Vault, a state-of-the-art care coordination platform that adheres to the highest standards of privacy, including HIPAA and FERPA. Just imagine – save time, reduce staff burn-out, pro-actively engage parents and guardians to unlock student’s full potential!

For School Districts

Document Management and Exchange: Store and share documents all in one secure platform and have peace of mind knowing your student’s confidential information is accessible whenever and wherever you need it.

eSignatures and eForms: We take your paper forms and put them online for faster access and signage. Add an eSignature to any document within eCare Vault so you’re not stuck waiting for manual signatures.

Engage parents and guardians: Keep parents updated via a HIPAA & FERPA privacy-compliant portal on student’s progress of school-based services.

Efficiently manage communication outside of your district: Seamlessly exchange progress notes and reports from community partners and out-of-district placements.

Reduce litigation through transparency: Work with your student’s parents for effective student transition planning, private therapeutic placement, and dispute resolution through team-based collaboration. 

“We’re very committed to engaging our parents and our community partners. eCare Vault gives us the power to maintain a close tab on our students who need multiple services across various contexts so that we can truly serve the whole child through team-based collaboration.”

Director of Special Education

For Teachers & Specialists

Save Time and Boost Productivity: Collaborate with other team members online to quickly gather information, design coordinated supports and track ongoing progress.

Enable Rapid Response: Quickly connect with parent and community partners in a timely manner to reduce risk and maximize potential.

Leverage Learnings from Previous Years: Access important information on a student’s learning style, social-emotional needs, and supports from previous years.

“I now feel that I’m part of a child’s team rather than the only one trying to teach to his or her unique learning style. I am actually saving time and I feel more effective, because I get to focus on what I’m good at – teaching, while leveraging the expertise of others, both in and out of school.”

Teacher

Connect a student’s education and health care team members at school and in the wider community for unparalleled care coordination.

Collaborate with the student’s care network and keep apprised of changes and updates in real time.

Enjoy peace of mind that all student information is contained in an application that meets the strictest of privacy standards, including HIPAA.

Want to learn more? Schedule a demo and see how we can help your school district today.

State-of-the-Art Security

HIPAA & FERPA Compliant Sharing of Care Recipient Information
No-View Security & Complete Encryption of User Information
Privacy-Compliant Record Request Workflows

Search, Share and Collaborate

Multi-way Care Team Collaboration to Support Care Recipients, Projects, and Initiatives
Easily Searchable Care History of All Care Recipients
Shareable Links for Care Team Members

Work Smarter, Not Harder

eForms for Faster Multi-User Completion
eSignatures for any PDF Documents or eForms
Service Assignment & Tracking for Transparency & Accountability

Superior Insights for Better Outcomes

Dashboards of Analytics for User-Submitted Data with Graphs and Statistics
Fax-to-app Features for Streamlined Document Uploads
Discuss Care Plans, Goals, Strategies, and Recommendations for Enhanced Outcomes

Stay Up-To-Date On Care Team Activity

Updates, Alerts, and Reminders via Email and Push Notifications
Incident Management and Privacy-Compliant Reporting
Control Access: View-Only Document Sharing (No-Download or Printing)

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