As a dedicated administrator, teacher, speech-language therapist, or counselor, you have likely been exhausted trying to manually coordinate care for students needing extra support, often playing phone tag and faxing documents between schools, parents, and external service providers.

Now, there is a way for you to collaborate with a special education student’s care team across school and community, seamlessly exchanging important documents and discussions, all in one place.

Welcome to eCare Vault, a state-of-the-art, care coordination platform that adheres to the highest standards of privacy, including HIPAA and FERPA. Just imagine – save time, reduce staff burn-out, pro-actively engage the parent/guardian and, best of all, unlock the student’s full potential!

For Teachers & Specialists

Invite and Connect: Create a virtual student support team comprised of school specialists, parent/guardians and external service providers in the community.

Save Time and Boost Productivity: Collaborate with other team members online to quickly gather information, design coordinated supports and track ongoing progress.

Leverage Learnings from Previous Years: Access important information on a student’s learning style, social-emotional needs, and supports from previous years.

Enable Rapid Response: Share and receive sensitive information from parents and service providers in a timely manner to reduce risk and maximize potential.

“I now feel that I’m part of a child’s team rather than the only one trying to teach to his or her unique learning style. I am actually saving time and I feel more effective, because I get to focus on what I’m good at – teaching, while leveraging the expertise of others, both in and out of school.”


For Schools

Engage parent/guardians early and reduce litigation risk: Keep parents updated via a privacy-compliant portal on student’s progress of school-based services.

Efficiently manage communication with external providers: Seamlessly exchange progress notes and reports from community partners and out-of-district placements.

Boost attendance and avoid crisis situations: Quickly connect with parent and community partners for rapid response to school refusal and other risky behaviors.

Track effectiveness of school-based services: Use data analytics to measure effectiveness of in-district services your students are receiving and out-of-district placements.

Tap into new funding for care coordination: Utilize Medicaid and other sources of billable care to support each student in an integrated manner.

“I didn’t even know such a bridge between education and mental health existed! We’re very committed to engaging our parents and our community partners. eCare Vault will now allow us to maintain a close tab on our students who need multiple services across various contexts, so that we can truly service the whole child through team-based collaboration.”


Individualized Care Coordination

Connect a student’s education and health care team members at school and in the wider community for unparalleled  care coordination.

Collaborate with the student’s care network and keep apprised of changes and updates in real time.

Enjoy peace of mind that all student information is contained in an application that meets the strictest of privacy standards, including HIPAA.